IP Renewals, done right.
IPRenewalDesk lets IP Attorneys manage IP Renewals in-house with full automation, reduced liability exposure, and retained renewal revenue
- Scheduled Client Renewal Reminders
- Receive Renewal Instructions Online
- Automated Renewal Payments and Invoicing
designed by practising Patent Attorneys
Why IPRenewalDesk?
Managing IP renewals is not merely administrative — it is risk management. A single missed deadline can damage client relationships, expose your firm to professional indemnity claims, and undermine long-standing trust.
Many firms outsource renewals to reduce administrative burden and perceived risk. However, outsourcing often results in reduced revenue, diminished client engagement, and less direct control over a critical aspect of practice management.
IPRenewalDesk enables you to bring renewals back in-house with confidence. It automates reminder scheduling, client instructions and payment collection — while ensuring you retain oversight at every stage.
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Everything you need to manage renewals professionally — without increasing headcount
Multijurisdictional renewal schedules
Define renewal rules and rate sheets across patents, designs, trade marks and other IP rights in virtually any jurisdiction. Configure once and apply consistently across your portfolio.
Automated client reminder workflows
Send structured email and SMS reminders according to your preferred cadence. Customise templates to reflect your firm's tone and branding while ensuring deadlines are never overlooked.
Integrated payment collection and invoicing
Clients provide instructions and pay securely online. Invoices are generated automatically, improving cash flow and eliminating manual billing steps.
Intelligent escalation and control alerts
Routine workflows operate automatically, but urgent or non-responsive matters are escalated to you. You remain the supervising professional throughout the process.
Portfolio visibility and reporting
Receive clear weekly summaries of pending, instructed and urgent renewals. Maintain oversight without relying on spreadsheets or manual tracking.
How it works
Designed for busy IP professionals
Import your portfolio
Upload your matters via CSV in minutes.
Configure jurisdictions and pricing
Set renewal schedules, rate structures and reminder templates once.
Automated client engagement
Renewal reminders are sent automatically based on your configured timelines.
Online instruction and payment
Clients confirm instructions and complete payment through a secure portal.
Automatic invoice generation
Invoices are created seamlessly as part of the workflow.
Final instruction to your firm
You receive clear renewal instructions ready for actioning by your firm.
Ongoing oversight
Weekly digests ensure you remain informed without micromanagement.
No more administrative drag
No spreadsheets tracking deadlines.
No repetitive reminder emails.
No uncertainty about whether instructions have been received.
IPRenewalDesk reduces administrative burden while strengthening procedural reliability. You retain renewal revenue, maintain direct client engagement, and reduce exposure to missed-deadline risk.
Why bring renewals back in-house?
Outsourcing is often viewed as the safer option. In practice, it trades operational control for administrative convenience — and you surrender margin, client visibility, and a key lifecycle touchpoint.
You retain the revenue
Renewal income stays with your firm instead of flowing to an external service provider.
You preserve the client relationship
Clients interact directly with your firm. Renewals remain a touchpoint, not a handoff.
You maintain professional control
Oversight stays in-house. You decide timelines, escalation rules and client communication.
IPRenewalDesk provides the automation layer that makes in-house management commercially and operationally viable.
Simple pricing
Pay only when you generate renewal revenue
What you need
All you need is a Stripe account to receive payments directly.
Ready to simplify your IP renewals?
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