In-house renewals, on Autopilot.
Bring patent and trade mark renewals back in-house with a platform that manages reminders, instructions, invoicing, and payments in one place. Cut admin, stop chasing instructions, and save up to 30 minutes per renewal — while keeping your clients, your revenue, and control of the process.
Overview
Portfolio at a glance
Renewals
128 matters · sorted by next renewal
| Name | Type | Client | Renews |
|---|---|---|---|
| WIDGET PRO | UK Trade mark | Acme Ltd | 12 May 2026 |
| Rotary valve assembly | EP Patent | Globex GmbH | 28 May 2026 |
| AUREA | US Trade mark | Initech Inc. | 03 Jun 2026 |
| Hinge mechanism | US Patent | Hooli LLC | 15 Jun 2026 |
| Bottle design 04 | UK Design | Sterling Cooper | 01 Jul 2026 |
Imminent
Due within 14 days · including overdue
| Name | Client | Renews |
|---|---|---|
| Kite handle | Tyrell Corp | 15 Apr 2026 |
| LUME | Vehement Capital | 25 Apr 2026 |
| Packaging design | Pied Piper | 28 Apr 2026 |
| WIDGET PRO | Acme Ltd | 01 May 2026 |
Reminders
Pending · ready to send
Instructions
Received · ready to process
Less admin. More control.
Everything you need to keep renewals in-house
Stop handing renewal revenue to outside agents. IP Renewal Desk automates the tedious parts — reminders, instructions, invoicing, payments — so your team spends its time on the work that matters.
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Reminders that do the chasing
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Six-month, three-month, overdue — reminders dispatch automatically on your firm's cadence. Per-matter-type templates with email and SMS, sent on your branding and your signature.
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One-click instruction capture
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Clients click through from the reminder email, see a clear fee breakdown, and respond — renew or abandon — from a tokenised link. No login, no forgotten password, no friction.
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Invoicing & payments built in
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Stripe or PayPal on your firm's own account — 100% pass-through, no middlemen. Invoices raise straight to Xero, or fall back to a branded PDF. Payment hits your bank, not ours.
See it in action
From reminder to payment — in one tour
Watch an entire renewal flow through the platform, from the firm's dashboard to the client's inbox and back again.
Renewals
128Sorted by next renewal · next 12 months
| Name | Type | Client | Renews | Status |
|---|---|---|---|---|
| WIDGET PRO | UK Trade mark | Acme Ltd | 12 May 2026 | Active |
| Rotary valve assembly | EP Patent | Globex GmbH | 28 May 2026 | Active |
| AUREA | US Trade mark | Initech Inc. | 03 Jun 2026 | Active |
| Hinge mechanism | US Patent | Hooli LLC | 15 Jun 2026 | Active |
| Bottle design 04 | UK Design | Sterling Cooper | 01 Jul 2026 | Active |
| Flux capacitor | US Patent | BrownLabs | 18 Jul 2026 | Active |
| LUME | EP Trade mark | Vehement Capital | 02 Aug 2026 | Active |
Reminders
Pending · ready to send
Renewal reminder — WIDGET PRO (UK Trade mark)
Dear Alice,
This is a friendly reminder that your UK Trade mark registration for WIDGET PRO (application no. UK00003456789) is due for renewal on 12 May 2026.
The renewal fee breakdown is set out below:
| Professional fee | £250.00 |
| Official fee (UKIPO) | £200.00 |
| Total | £450.00 |
To instruct us, please click the button below and choose whether to renew or allow the registration to lapse:
Best regards,
Sarah Chen
Acme IP
Renewal due — WIDGET PRO
UK Trade mark · App #UK00003456789 · Renewal date: 12 May 2026
Fee breakdown
Your instruction
Payment method
You have 3 other upcoming renewals. Would you like to deal with them at the same time? Review together
Card details
Order summary
Payment received
Thank you — your instruction has been sent to Acme IP.
You'll receive a separate email with your invoice and confirmation of filing.
Instructions
Received · ready to process
The smarter way to run renewals in-house
Built for patent and trade mark professionals
IP Renewal Desk helps firms reduce manual effort, improve portfolio visibility, and keep renewal revenue in-house — without the administrative overhead of managing it all by hand.
- Automated reminders with intelligent follow-ups.
- Per-matter-type schedules fire email and SMS on your cadence — six-month, three-month, overdue. Branded with your signature and templates.
- Easy client instruction capture.
- Each reminder carries a tokenised link. Clients choose renew or abandon and respond in a single click — no login, no friction.
- Integrated invoicing & secure payments.
- Invoices raise to Xero automatically, or fall back to branded PDFs. Clients pay by card or PayPal — direct to your firm's account.
- Centralised renewal and deadline tracking.
- Every matter, every renewal date, every instruction — in one auditable log. Soft-delete, full history, per-matter timeline.
- Clear visibility across your portfolio.
- Live dashboards for Overdue, Imminent, and Instructions. Real-time broadcast updates so your team sees state changes as they happen.
- Multijurisdictional renewal schedules.
- Built-in presets for US utility, trademarks, EP, UK, designs, and more — with class-based and entity-size fee scaling handled out of the box.
Revenue retained. Clients retained. Control retained.
In-house renewals, done properly
Most firms outsource renewals because the admin overwhelms them. IP Renewal Desk removes the overhead so you can keep the work — and the margin — in-house.
- Saved per renewal
- ~30 min
- Renewal revenue retained
- 100%
- Transparent platform fee
- 5%
- Major jurisdictions covered
- All
Less admin. More control. Revenue retained.
Start a free trial today. We'll set up your account and walk through your portfolio together — no commitment, no credit card required.